Terms & Conditons 

All stallholders are bound by these and were agreed by you when you submitted your application:

  1. Organisations and brands exhibiting at Pride in London must be fully inclusive of everyone in the LGBT+ community.
  2. All organisations, brands and their representatives must adhere to our Code of Conduct and commit to our Pride    Pledge.
  3. The stall provided by Pride in London comprises a 3mx3m (5mx5m on North Terrace) marquee with three side walls and a roof.  Unless otherwise agreed, no electricity is provided.
  4. It is our intention to provide a folding trestle table and 2 chairs per stall. These are provided on a “best efforts” basis. Where we are unable to supply ordered tables and chairs on the day the maximum refund due will be limited to £10 for each set (or part set) of one table and two chairs.
  5. The following items are prohibited: liquid or gas fuel generators, amplified music, smoke and smoke effects, strobe lighting, sales of food and drink.
  6. Exhibitors must not give away fresh food, alcohol, stickers, plastic or fabric carrier bags, confetti or any other item that causes excessive litter.
  7. All plastic ‘giveaways’ (e.g. pens, stickers) are prohibited. Stalls giving out such items will be asked to immediately cease, followed by removal from the event, with no refund of stall fees. In any event all items given away or traded must be agreed with Pride in London and the Local Authority.
  8. No fundraising is permitted except for Pride in London. 
  9. Exhibitors’ stalls must be ready and staffed at all times from 11:30pm - 20:30pm on Saturday 1st July 2023 (open to the public from 12:00pm - 20:00pm). Exhibitors must not close or break down their stall early. If they do so, they may be subject to a penalty of £500 and prohibited from future Pride in London events.
  10. Parking will be available within 100m of the stall for unloading and loading only, during an allocated time slot; exhibitors must make their own arrangements for parking any vehicle(s) away from the entire Pride in London site for the duration of the day. Any parking fees, fines, congestion charge or ULEZ charge are entirely the stallholders responsibility
  11. Pride in London is committed to accessibility and parity of usage. Any price lists must be available in large print (at least 26pt font).
  12. Disability awareness is required at all times (including but not limited to wheelchair users, restricted mobility, deaf, hard of hearing and blind people).
  13. Exhibitors must arrive on time during their allocated arrival slot.  Exhibitors who arrive late may be denied access to their stall.
  14. Exhibitors must keep their stall neat, tidy and presentable throughout the day.
  15. Nothing may be affixed to the stall by any means.
  16. Any damage to the stall will be charged to the exhibitor.
  17. Exhibitors must have a written risk assessment and may be asked to show it on the day. Exhibitors must not permit access to their stall to anyone who is apparently heavily intoxicated, and must not allow anyone to sleep in their stall.
  18. Exhibitors are discouraged from consuming alcohol in their stall but, if they wish to do so, they must do so discreetly and not allow people to become intoxicated. Exhibitors must not provide alcohol to visitors to their stall; this will result in immediate closure.
  19. Smoking and/or vaping are not allowed in any stall. The promotion of smoking, vaping or nicotine replacement products is forbidden.
  20. There is no provision of mains water and no collection of waste. Exhibitors must remove all waste from their stall at the end of the day. Exhibitors who leave waste, or leave it by public bins, may be fined by the Council.
  21. In exceptional circumstances it may be necessary for Pride in London to move a booking to a different location or to cancel an offer. Refunds will only be due for cancellations made solely at Pride in London’s discretion.
  22. Once the confirmation form has been returned, the booking is non-cancellable and non-refundable and the invoice will become due. If Pride in London is able to resell a stall that a confirmed exhibitor has booked, any refund will be at Pride in London’s discretion.
  23. Invoices must be paid within 7 days of issue. Pride in London reserves the right to cancel any booking for which payment is not received.
  24. Exhibitors must not sell, lend, transfer or sub-let the stall to anyone else.
  25. The decision of Pride in London is final. The exhibitor must comply with all reasonable requests from a Pride in London Director or Event Manager.

Exhibitors who trade (i.e. sell any item or service) from their stall (except in St Giles) must:

  • apply to Westminster City Council for a temporary trading licence. It is the exhibitors’ responsibility to apply by Friday 9th June 2023 (but recommend doing this as soon as possible) quoting the event code and pay the appropriate fee (£120) when requested by Westminster City Council.
  • check with Westminster City Council that there is no restriction on the sale or giveaway of their intended promotional items, products and/or services.
  • provide proof of £3m of public liability insurance when applying for a temporary tradic licence and on demand to Pride in London or Local Authority officers on the day.
  • provide an item and price list of anything being sold - for approval by Pride in London and the Local Authority Trading Standards office ahead of the event .